When I Receve an Email and I Reply to It if There Is Again a Reply I Cant View It on My Phone

Lesson four: Responding to Email

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Introduction

In addition to sending emails, you'll be receiving emails from others. Afterward you read an email, there are a few actions y'all can take, including opening an zipper (if there is i), replying to the message, forwarding it to someone else, or—if you don't have time to deal with the email—adding a star to remind yourself to read it later. If you lot'll be out of town for several days or more, y'all can also create an automated vacation reply then people know y'all're unable to check your email.

Watch the video below to learn more virtually reading emails, replying, forwarding, and creating a vacation reply.

Reading e-mail

By default, whatsoever email y'all receive will go to your inbox. You'll be able to tell which emails are unread because they'll be bold. You tin as well see the proper noun of the sender, the subject of the email, and the kickoff few words of the email body. This means even earlier yous select an email, you tin can tell quite a few things about it.

To read an email:

1. From your inbox, click the email you want to read.

   

2. The email will open in the same window.

   

Reading options

In addition to reading the email, yous have several reading options.

• Y'all can click bear witness details to see the email addresses of the sender and whatsoever other recipients, equally well as the date the email was sent.

  

• You tin can click the Star next to the name of the sender to remind yourself to read the email after.

  

• You can also click the More button and select Add together star from the drop-down menu.

  

• You can Reply, Reply to all, or Frontwards the email to someone else.

  

• You tin can click Newer or Older on the right side of the window to view the next electronic mail (or previous one).

  

• You lot can become Dorsum to Inbox.

  

Opening attachments

Sometimes you'll receive emails that contain attachments. Generally, you will demand to download an attachment to view information technology. Still, many mutual file types, like Word documents and images, can exist viewed inside a browser window. If the attachment is an image, yous'll as well run across a smaller copy of the epitome—called a thumbnail—inside the body of the e-mail. You can tell which emails contain attachments considering they volition have a paper clip icon to the right of the subject.

To open an zipper:

1. Open the email message that contains the attachment.

   

2. Click the Download icon to save the attachment to your figurer. If your computer asks whether you desire to Open up or Salvage it, cull Save. You can and so locate the file on your computer and double-click it to open information technology.

   

You should generally but open an zipper if it'south from a trusted source. Some attachments can comprise viruses, especially .exe files. If you don't recognize the sender—or if you don't know why someone is sending you lot the attachment—it'south safest not to open information technology. For more information, read our lesson on avoiding spam and phishing from our Net Safe tutorial.

Replying to emails

Most of the time, yous will exist replying to an e-mail someone else sends you lot instead of composing a new message. When you reply, the recipient'south email address volition automatically appear in the To: field, and so yous won't demand to worry about choosing the recipient.

Sometimes y'all'll receive emails where yous're not the only recipient, and you'll need to decide whether you want to respond but to the person who sent the message or reply to all (the sender and all recipients). For case, if you're collaborating with a group of people via email, you'll probably want to use the Reply to all option then everyone gets the message. Nevertheless, if you want to transport a more private message to the sender, yous'll demand to select the Respond choice so the message stays betwixt the two of you.

To reply to an e-mail message:

1. While viewing the message, click Respond at the bottom of the message. If the message was sent to multiple recipients, yous will also take the option to Reply to all. You can also click the Reply pointer to respond to the bulletin.

   

2. You may want to double-check the To: and Cc: fields to make certain you're sending your bulletin to the correct people. If y'all are replying to all recipients, the additional recipients volition appear in the Cc: field.

3. Type your message in the Body field, and so click Transport.

   

To encounter the text of the original email while you're replying, click the gray push button in the lower-left corner of the window, right above the Send button.

Forwarding emails

You tin also choose to forrard an electronic mail. This basically works the aforementioned equally replying, simply it's used to ship the email to someone who wasn't one of the original recipients. Just like a reply, the original message volition appear every bit a quote. It's usually a good idea to include a brief message of your ain to explain why you're forwarding the email.

To forward an electronic mail message:

1. While viewing the message, click Forward at the lesser of the message. You lot can also select Frontwards from the More drop-down menu side by side to the Reply arrow.

   

2. Type the recipient's email address in the To: field, or click To to choose a recipient from your contacts. If the person is in your contacts, yous can start typing his or her name and that contact'due south email address should appear.

   

3. Type your message in the Torso field, and then click Send.

   

Conversations

Sometimes when you view an email, yous'll notice that information technology's grouped with several other related emails. This is chosen a chat. Gmail groups related emails into conversations to help go along your inbox every bit neat and organized equally possible. Instead of selecting a single email from your inbox, y'all're actually selecting the entire conversation, and you can then cull to view or minimize individual emails.

When you're viewing your inbox, y'all can tell how many letters there are in each conversation by finding the number next to the proper noun of the sender.

To view or minimize individual emails:

1. From your inbox, select a chat.

2. All of the messages in the conversation will appear to exist stacked on peak of 1 another. Click a bulletin to aggrandize it.

   

3. Click the height part of the message again to minimize the message.

   

Adding a vacation reply

When yous go on vacation, you may be unwilling or unable to check your email for several days or more than. The email will even so exist in your inbox when you lot get dorsum, so it may not be a problem. However, if someone sends you an urgent message that needs a response the same 24-hour interval, this person may not realize that you won't receive the bulletin in time.

You lot can prevent this past creating a vacation answer, which will automatically transport a reply to anyone who emails you lot. Your vacation answer tin can contain any message yous want, simply commonly it will include the appointment you plan to return and your contact data while you are out of boondocks (or possibly the contact information of a coworker who can handle questions while you're gone).

To add a vacation reply:

1. Click the gear icon in the top-right corner, then select Settings.

   

2. Whorl downwardly until y'all encounter the Vacation responder section. Click the Offset 24-hour interval field to cull the engagement yous want the holiday reply to start. If you want, you can also choose a Last day, but information technology'southward not required.
3. Type the desired bailiwick and message.

   

4. You lot may want to select Only send a response to people in my Contacts to avoid giving your whereabouts and contact information to strangers. Even so, if you think yous might receive an urgent message from someone who is not in your contacts, yous can go out information technology unchecked. When you're finished, curlicue down to the bottom of the page and click Salvage Changes.

   

When your holiday reply is active, there will be a bar at the top of the Gmail window showing your bulletin. To finish the vacation respond, click End now.

Challenge!

For this challenge, you can utilize an email in your inbox. If you don't take one, you lot tin can complete the challenge from our previous lesson and employ it.

1. Open the email.
2. If your email has an zipper, try opening information technology.
3. Frontward the electronic mail to yourself by using your email address as the recipient.
4. Star an email in your inbox.
5. Add a vacation reply, and so send yourself an email. You can put anything in the subject and body of the email.
6. When you're finished, you lot should see both your email and your vacation answer in your inbox. Don't forget to turn off your vacation reply!

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Source: https://edu.gcfglobal.org/en/gmail/responding-to-email/1/

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